These are just some of the many questions employees might ask themselves or others before attending a meeting.
Your calendar is full but it seems that all of the meetings you have to attend are not helping you in any way. Every minute spent in a meaningless meeting is the time taken away from individual work, which is equally as important for creativity and efficiency.
Meetings are certainly necessary and they enable collaboration, creativity flow, and innovation. They also nurture relationships and ensure the proper exchange of information.
However, research has shown that meetings have become longer and more frequent over the last 50 years, to the point that executives spend an average of 23 hours a week in them, while in the 60s that figure was only about 10 hours. Problems with meetings arise when one has unrealistic expectations, when the agendas or plans are unclear, when conversations drag on to the point where they are no longer productive in any way when attendees are physically but not mentally present or are distracted by their phones, and when attendees feel like their presence at the meeting was unnecessary.
If, however you invest a little energy in properly preparing the meeting, you will notice that you will no longer have a problem staying focused during the meeting and you will have more agility in solving problems. Preparing attendees for the meeting Is also important because it will bring about a consensus more easily, and each person will more likely be ready for action after the meeting.
This training is also exactly what can help you solve problems in conducting meetings so that in the future you can use your, and your colleagues’ time in the most efficient way.
Upon completion of the training the participants will be able to understand:
- Priorities – what absolutely must be covered at the meeting;
- Results – what absolutely must be covered at the meeting;
- Participants – who need to be present at the meeting for the meeting to be successful;
- Order – what is the order of the topics covered;
- Time – how much time will be spent on each topic;
- Place – a location that will inspire the meeting;
- And non-verbal communication – its impact on the course of the meeting.